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How the Allocation Process Works for Undergraduates

When the automated undergraduate allocation process commences the below steps are followed

1.

Applicants are sorted into two groups:

  • Those who have expressed college preferences.
  • Those who expressed an open (O) preference.
2.

The preference group is ordered randomly.

3.

Starting with the first applicant record in the preference group, the process looks at the first college preference for that applicant and attempts to make an accept decision. If sufficient offers are available for the academic department from where they hold an offer then this will succeed.

4.

If the limit in a specific college for the number of offers in a department has been reached, the process will move to the second college preference (if this exists) and attempt to make an accept decision for that college. This process repeats for each college preference ranked until an accept decision is made.

5.

NOTE - If the applicant has only submitted partial preference rankings then any remaining colleges that were not ranked will be ordered randomly.

6.

This process repeats steps 3 and 4 until all applicants in the preference group have an accept decision made.

7. The process then repeats steps 2 to 4 for the applicants who have expressed an open preference.

At the end of this process, all offer holders will have received a provisional membership allocation. The process will then continue to run on a daily basis and allocate future applicants who receive later offers accordingly.

The process uses offer factors worked out by the Recruitment and Admissions Office for both Home and International students. These offer factors calculate the number of offers required, based on historical statistical evidence, to fill the place. This differs by department.