Fees and Expenses

Please note: the claim forms for taught examiners are located at the end of this section.

Fees

The fee offered for the examination is an inclusive fee covering the examination itself and any further advice or assistance which may be sought in the case of an appeal against the examiners' recommendations. The University is unable to accept any liability for VAT which may be incurred by individual examiners.

An external examiners fee claim form must be completed and submitted to the Curriculum, Learning & Assessment Service in order to ensure prompt payment. Payment of fees will only be processed upon receipt of an annual report (taught examiners), and upon receipt of the initial independent and joint reports (for research degree examiners).

Expenses

An expense claim form must be completed (with detailed receipts attached) and submitted to the Department/School for whom you are examining in order to ensure prompt payment. Payment of expenses incurred by attendance at interim boards of examiners meetings for taught programmes can be made before the payment of fees at the end of the academic year. Payment of expenses incurred by attendance at viva for research degrees can be made before payment of fees at the conclusion of the examining process.

Travel Expenses

Travel Expenses will be paid in accordance with the University policy for its staff, namely standard class rail fare or mileage for use of own car. The standard mileage rate is £0.45 a mile.

Accommodation and other expenses

Accommodation should be arranged in College facilities, if available. Where no such accommodation is available, the University has negotiated special rates with a number of hotels in the Durham area. Event Durham acts as a central enquiry point for availability and booking.

Event Durham, Durham University, Freepost DU370, Durham, DH1 3BR

UK.Tel: 0191 334 2887 Email: event@durham.ac.uk

The University will only reimburse the cost of the hotel room, meals eaten in the hotel and one reasonable private telephone call. Items of a personal nature such as alcoholic drinks, DVD hire, newspapers, laundry or gratuities etc. will not be reimbursed. Where meals are not taken in the hotel, separate restaurant receipts must be obtained to support reimbursement.

Where meals are not taken in the hotel, separate restaurant receipts must be obtained to support reimbursement.

Entertainment of a visiting examiner is permitted if only one member of University staff is present per visitor. For this purpose, the maximum allowable reimbursement (on production of receipts) shall be as follows:

• Lunch - £20.00 per head (including gratuities);
• Dinner - £45.00 per head (including gratuities).

Please note that failure to produce receipts for any expenditure being claimed for (except mileage), will result in those expenses being treated as taxable and as such will result in Paye being deducted.

Pensions

From November 2017 all eligible staff will be automatically enrolled into a low-cost Workplace Pension Scheme with Aviva.

For more details on Aviva, click here.

Claim Forms for Taught Examiners - NEEDS CHECKING

• Claim Form Expenses (last modified: 18 September 2019)
• Claim Form - Fees (last modified: 18 September 2019)

Note: claims form for research degree examiners are circulated with appointment information.