Durham University’s responsibilities under data protection legislation include the duty to ensure that we provide individuals with information about how we process personal data. We do this in a number of ways, one of which is the publication of privacy notices. This privacy notice provides a general description of the broad range of processing activity in addition there are tailored privacy notices covering some specific processing activity.
The Data Controller is Durham University. If you would like more information about how the University uses your personal data, please see the University’s Information Governance pages or contact E-mail: firstname.lastname@example.org
The Data Protection Officer is responsible for advising the University on compliance with Data Protection legislation and monitoring its performance against it. If you have any concerns regarding the way in which the University is processing your personal data, please contact:
Kristina Holt, Head of Information Governance and University Data Protection Officer
The University keeps personal data for as long as it is needed for the purpose for which it was originally collected. Most of these time periods are set out in the University Records Retention Schedule.
You have the right to be provided with information about how and why we process your personal data. We will only process data where we have a lawful reason to do so our main reasons are s follows:
As part of agreements between us, we will process personal data for
We carry out a number of tasks in the public interest including
We are a regulated body which means we are required to collect certain information including for
We will process data where it is in our legitimate interests to do so including
Where you have the choice to determine how your personal data will be used, we will ask you for consent. Whenever you give your consent for the processing of your personal data, you receive the right to withdraw that consent at anytime
In addition, we may provide you with a privacy notice in relation to specific uses of your data where this is appropriate. A privacy notice is a verbal or written statement that explains how we use personal data.
Some of the information we collect is sensitive personal data (also known as special categories of data). In particular, we may process personal data that relates to your health (such as your medical information for example to help support you), and any criminal convictions and offences (for reasons of safeguarding). If we use sensitive personal data, we will usually do so on the legal basis that it is in the wider public interest, to establish, take or defend any legal action or, in some cases, that we have your permission (consent).
Most of the personal information we process is provided to us directly by you.
We may also receive personal information indirectly:
When we obtain personal data about you from third party sources, we will look to ensure that the third party has lawful authority to provide us with your personal data.
We may also share information with the same set of organisations for the purposes mentioned above.
You have the right to be told whether we are processing your personal data and, if so, to be given a copy of it. This is known as the right of subject access.
You can find out more about this right on the University’s Subject Access Requests webpage. Right to rectification If you believe that personal data we hold about you is inaccurate, please contact us and we will investigate. You can also request that we complete any incomplete data. Once we have determined what we are going to do, we will contact you to let you know.
You can ask us to erase your personal data in any of the following circumstances:
You can ask us to restrict the processing of your personal data in the following circumstances:
If you are unsatisfied with the way in which we process your personal data, we ask that you let us know so that we can try and put things right. If we are not able to resolve issues to your satisfaction, you can refer the matter to the Information Commissioner’s Office (ICO). The ICO can be contacted at:
Information Commissioner's Office, Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Telephone: +44 (0)303 123 1113
Website: Information Commissioner’s Office