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Submitting Programme Registrations

Students should be registered on Moodle after they have been formally admitted on to a Common Awards programme, in line with the TEI’s Admissions Policy. Once students’ details have been added to Moodle, TEIs are required to generate reports direct from Moodle to share this data securely with Durham for upload to the University’s student records system. See our Common Awards Calendar for the deadline to submit this information to Durham.  

To create student records in the University’s student records system (known as Banner), TEIs must provide programme registration data in a specific format. This will be automatically formatted correctly in Moodle; however, there are important requirements that TEIs must adhere to when creating records in Moodle: 

Field Name 

Formatting Notes

Character Limit 

First Name 

This must be the student’s full legal name as it appears on legal documentation (such as their passport or driving licence). 

  • All middle names should be included. 
  • Abbreviations or initials should not be used. 
  • Prefixes or suffixes should not be included. 

This information will be used on academic transcripts and parchments so it must be their full legal name. 

Max. 60 characters

Middle Name 

Last Name 

Date of Birth 

The required format is DD/MM/YYYY 

DATE

Gender 

The format options are: 

  • F (female) 
  • M (male) 
  • O (other)
Max. 1 character

Date of entry 

The required format is DD/MM/YYYY 

  • For October programme registration data, TEIs should use a generic start date of 01/09/YYYY 
  • For February programme registration data for later entrants, TEIs should use a generic start date of 01/04/YYYY 

DATE 

Planned length of study 

Please indicate the length of study in months. 

Max. 2 characters

Expected leave date 

TEIs should use one of the following generic options for the expected leave date: 

  • Students who are expected to complete their programme in time to be considered by the Summer Overarching Board of Examiners (August) should have an expected leave date of 31/07/YYYY 
  • Students who are expected to complete their programme in time to be considered by the Winter Overarching Board of Examiners (November) should have an expected leave date of 30/09/YYY 

DATE 

Durham programme code 

V60444 

Foundation Award  

Max. 6 characters

V60446 

Undergraduate Certificate (120 credits)  

V60346 

Undergraduate Certificate (180 credits)  

V60447 

Undergraduate Diploma  

V604 

BA  

V60421 

Graduate Certificate 

V60422 

Graduate Diploma  

V60414 

Postgraduate Certificate (TMM) 

V60412 

Postgraduate Diploma (TMM) 

V60407 

MA (TMM) 

V60814

Postgraduate Certificate (Chaplaincy Studies) 

V60812

Postgraduate Diploma (Chaplaincy Studies) 

V60807

MA (Chaplaincy Studies) 

V60907

MA (Contemporary Christian Leadership)

Student status 

RE 

Registered 

Max. 2 characters

Durham TEI code 

T01 

All Saints Centre for Mission and Ministry  

Max. 3 characters

T02 

Cambridge Theological Federation 

T03 

Cranmer Hall 

T04 

Cumbria Christian Learning  

T05 

Lincoln School of Theology 

T06 

Lindisfarne College of Theology  

T07 

The Queen’s Foundation 

T08 

Ripon College, Cuddesdon 

T10 

St Mellitus College 

T11 

St Stephen’s House 

T12 

St Augustine's College of Theology 

T13 

SWMTC 

T14 

Trinity College with Bristol Baptist Church 

T15 

Wycliffe Hall 

T16 

YTEP 

T17 

South Central TEI  

T18 

Scottish Episcopal Institute  

T19 

Eastern Region Ministry Course 

T20 

Luther King House  

Plan of student 

The format options are: 

  • FULL 
  • PART characters 
Max. 4 characters

Moodle username 

This is the username generated through Moodle 

 N/A


The University does not require data for students who are taking a Common Awards ‘taster module’
See our Taster Module page for more information.  

If a student is simply transferring from another TEI, the student will already have a record in the University student records system and therefore require a change of registration, rather than a new record. Some transfers require approval in advance through the concessions process. See our Concessions and Submitting Changes to Student Records pages for more information, and details on how to transfer student records between Moodle sites.  

Some students may go on to further study with the same TEI, or at an alternative TEI. In some cases, students may require a new student record. If students go on to study within the same ‘qualification group’, students will need to return their degree documentation (academic transcript and parchment) before resuming their studies. See our Submitting Changes to Student Records page for information on when a new record should be created and our ‘qualification groups’ 

The ‘Initial Registration’ report from Moodle should be shared with the Common Awards Team. 

Once the student records have been created in Banner, each student is issued with a ‘Banner ID’ (student ID). The Banner IDs are shared with TEIs on the original Moodle download; this can be uploaded to Moodle and eacstudent record in Moodle is updated with the student’s Banner ID. See our Common Awards Calendar for details on when TEIs will receive this information.  

Please note that TEIs are required to undertake verification checks in Moodle to confirm the accuracy of the data before submitting this to Durham. See the Moodle Marks Processing System guide, available on the Common Awards Hub, for detailed instructions on how to add this data to Moodle, how to undertake the data checks, and how to download the reports for Durham.