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July 2023

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions

 

Submitting Changes to Student Records 

3rd - 5th July

The Annual Conference for Theological Educators 

Conference

14th July 

Deadline: CIS Account Holders to complete extension request 

 

48 hours after TEI Board of Examiners 

TEIs to submit all completing student module marks considered at the TEI Board of Examiners (if applicable) 

Submitting module marks 



August 2023

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions

 

Submitting Changes to Student Records 

August 

TEIs to submit academic year term dates and programme start and end dates for all TEIs/Centres/programmes 

 

4th August 

TEIs to submit their updated T9: Staff CV Summary Table - please ensure you download the latest version of the form from this page.

Staffing at TEIs

4th August 

Deadline: TEIs to submit Common Awards Management Committee membership lists and quoracy arrangements, as well as dates for upcoming CAMCs.

 Structure and Governance

4th August 

Deadline: TEIs to submit Common Awards policies, to include the following: 

  1. Admissions
  2. Accreditation of Prior Learning
  3. Academic Progress Notice
  4. Academic misconduct
  5. Complaints and Appeals
  6. Overlength work
  7. Placements
  8. Research Ethics (and misconduct)

 Policies and Processes

25th August 

Deadline: CIS new account request closes for staff starting at the beginning of the academic year

 

48 hours after TEI Board of Examiners 

TEIs to submit all completing student module marks considered at the TEI Board of Examiners (if applicable) 

Submitting Module Marks 



Calendar 2023/24

September 2023

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions 

 

Submitting Changes to Student Records 

4th  September 

DU Overarching Board of Examiners (Summer)

 

Please note: completing students eligible to attend the Durham University Congregation ceremony will receive their degree documentation (parchment and transcript) approx. 8 weeks after the ceremony in January; those not eligible will receive degree documentation approx. 8 weeks after the DU Overarching Board of Examiners.

 Overarching Board of Examiners

48 hours after TEI Board of Examiners 

TEIs to submit all completing student module marks considered at the TEI Board of Examiners (if applicable) 

Submitting Module Marks 

TBD

Refresher training on Student Records processes for 2023/24

Student Records

 

October 2023

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions 

 

Submitting Changes to Student Records 

2nd October 

Deadline: TEIs to submit New Student Programme Registration data 

Submitting Programme Registrations 

2nd October 

TEIs to ask Common Awards students to send any feedback for the Management Board to the CAMB student representatives

Student Representation 

9th October 

TEI Forum Meeting 

TEI Forum 

16th October (approx.) 

TEIs to receive Banner IDs of new students 

Submitting Programme Registrations 

24th October

Common Awards Management Board

Structure and Governance

27th October 

Deadline: TEIs to submit Board of Examiners Membership Lists 

 TEI BoE Membership

27th October

Deadline: TEIs to submit Module Registration Data for quality assurance checks

Submitting Module Registration

27th October

Deadline: TEIs to submit APL Credits and supporting documentation

Submitting APL Information

Late October 

TEIs asked to circulate invitation letters to students eligible to attend the Durham University Congregation ceremony in January 2024.

Information for Graduating Students 

48 hours after TEI Board of Examiners 

TEIs to submit all completing student module marks considered at the TEI Board of Examiners (if applicable) 

Submitting module marks 

 

November 2023

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions 

 

Submitting Changes to Student Records 

3rd November

Deadline for TEIs to submit campus card photographs

Campus Cards

24th November 

Deadline: TEIs to submit Annual Self-Evaluation (ASE) Documentation 

Annual Self Evaluations 

48 hours after TEI Board of Examiners 

TEIs to submit all completing student module marks considered at the TEI Board of Examiners (if applicable) 

Submitting module marks 

 

December 2023

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions

 

Submitting Changes to Student Records 

1st December 

Deadline: TEIs to submit changes of registration (to be captured in the Census) 

Submitting Changes to Student Records 

1st  December 

Census Date : TEIs to submit Moodle census snapshot report

Student Records 

1st  December 

DU Overarching Board of Examiners (Winter) 

 Overarching Board of Examiners

Early December 

TEIs asked to circulate information on the Common Awards Management Board (CAMB) Student Representative nomination/election process 

Student Representation 

January 2024

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions

 

Submitting Changes to Student Records 

4th January

Winter Congregation for 2023 graduates 

Graduation

8th January

TEIs to ask Common Awards students to send any feedback for the Management Board to the CAMB student representatives

Student Representation 

19th January

Deadline for TEIs to submit all continuing student module marks following 2023 Exam Boards

Submitting Module Marks

22nd January

Common Awards 'The Environment, Theology and Action' Webinar: Prof Norman Wirzba,

Events

26th January 

Deadline: TEIs to submit Curriculum Development documents for new programmes and modules 

Curriculum Development 

30th January  

Common Awards Management Board (CAMB) 

 Structure and Governance

 

February 2024

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions

 

Submitting Changes to Student Records 

9th February 

Deadline: TEIs to submit New Student Programme Registration data (late entrants) 

Submitting Programme Registrations 

12th February

Deadline: TEIs to submit Common Awards Management Board (CAMB) Student Representative Nominations

 Student Representation

16th February

Student Representative Information is published on Durham’s Common Awards website and the election opens 

 Student Representation

26th February (approx.) 

TEIs to receive Banner IDs for late entrants 

 

28th February

Common Awards 'The Environment, Theology and Action' Webinar: Dr Martin Hodson

Events

March 2024

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions

 

Submitting Changes to Student Records 

1st March 

Invoices issued to all TEIs (Payment terms: 30 days) 

 

7th March

Common Awards EDI Webinar: God on the Move: Gypsy Traveller Theology and Ministry

Events

8th March 

Deadline: TEIs to submit APL Credits and supporting documentation for late entrants 

Submitting APL Information 

8th March 

Deadline: TEIs to submit Module Registration Data for quality assurance checks for late entrants

Submitting Module Registration 

11th March

Deadline: CAMB Student Representative Election closes 

Student Representation

15th March

Common Awards 'The Environment, Theology and Action' Webinar: Dr Ruth Valerio

Events

18th March

Deadline: TEIs to submit Common Awards Management Board (CAMB) Student Representative Election Results to Common Awards Team

Student Representation

22nd March

Common Awards announce results of CAMB Student Representative Elections

Student Representation

Date TBD

Deadline: TEIs to submit photographs and data for campus card production (late entrants)

Campus Cards

 

April 2024

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions

 

Submitting Changes to Student Records 

1st April 

Deadline for TEIs to submit student email addresses for the Common Awards Student Survey 

 Common Awards Student Survey

8th April

TEIs to ask Common Awards students to send any feedback for the Management Board to the CAMB student representatives

Student Representation 

25th April

TEI Forum 

TEI Forum 

TBD

Refresher training on TEI Boards of Examiners

TEI Boards of Examiners

May 2024

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions

 

Submitting Changes to Student Records 

3rd May 

Common Awards Student Survey opens 

 Common Awards Student Survey

7th May

Common Awards EDI Webinar: Knowledge is Power: Justice and Theologising in the "Global South"

Events

8th May 

Common Awards Management Board 

 Structure and Governance

24th May 

Deadline: TEIs to submit Curriculum Development requests for programme and module changes 

Curriculum Development 

48 hours after TEI Board of Examiners 

TEIs to submit all completing student module marks considered at the TEI Board of Examiners (if applicable) 

Submitting module marks 

June 2024

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions

 

Submitting Changes to Student Records 

48 hours after TEI Board of Examiners 

TEIs to submit completing student marks considered at the TEI Board of Examiners (if applicable) 

Submitting module marks 

July 2024

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions

 

Submitting Changes to Student Records 

TBC

The Annual Conference for Theological Educators 

Events

12th July 

Deadline: CIS Account Holders to complete extension request 

 

48 hours after TEI Board of Examiners 

TEIs to submit all completing student module marks considered at the TEI Board of Examiners (if applicable) 

Submitting module marks 

August 2024

Date 

Note 

Useful Links 

Ongoing 

TEIs to submit concession requests and change of registration forms on an ongoing basis 

Concessions

 

Submitting Changes to Student Records 

August 

TEIs to submit academic year term dates and programme start and end dates for all TEIs/Centres/programmes 

 

2nd August 

TEIs to submit their updated T9: Staff CV Summary Table - please ensure you download the latest version of the form from this page.

Staffing at TEIs

2nd August 

Deadline: TEIs to submit Common Awards Management Committee membership lists and quoracy arrangements, as well as dates for upcoming CAMCs.

 Structure and Governance

2nd August 

Deadline: TEIs to submit Common Awards policies, to include the following: 

  1. Admissions
  2. Accreditation of Prior Learning
  3. Academic Progress Notice
  4. Academic misconduct
  5. Complaints and Appeals
  6. Overlength work
  7. Placements
  8. Research Ethics (and misconduct)

 Policies and Processes

23rd August 

Deadline: CIS new account request closes for staff starting at the beginning of the academic year

 

48 hours after TEI Board of Examiners 

TEIs to submit all completing student module marks considered at the TEI Board of Examiners (if applicable) 

Submitting Module Marks