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  1. Upcoming Deadlines
  2. Winter Congregation
  3. Board of Examiners
  4. Student Records
  5. Conversion of Marks
  6. New Student Registration
  7. TEI Forum
  8. Staff Development opportunity: Core Skills
  9. Staffing Update
  10. Further Information

1. Upcoming Deadlines and Key Dates

1st September – DU Overarching Board of Examiners (Summer)

23rd September – Registrations close for TEI Forum

3rd October - Deadline: TEIs to submit New Student Programme Registration data

4th October - TEI Forum Meeting

17th October (approx) - TEIs to receive Banner IDs of new students

28th October - Deadline: TEIs to submit Board of Examiners Membership Lists

31st October - Deadline: TEIs to submit Module Registration Data for quality assurance checks

31st October - Deadline: TEIs to submit APL Credits and supporting documentation

Late October - TEIs asked to circulate invitation letters to students eligible to attend the Durham University Congregation ceremony in January 2023

If any TEI staff members would appreciate further information on preparing for these processes, please contact the Common Awards Team.

2. Winter Congregation 2023


Students eligible for graduation (those who have successfully completed the BA, MA, Postgraduate Diploma or Postgraduate Certificate) will be invited to attend the graduation ceremony at 10am on 5th January 2023, at Durham Cathedral. We will shortly be sending student invitation letters to TEIs, and registration will be open between October and December 2022 (exact dates to be confirmed).

We will also be hosting a post-ceremony celebration event in Durham for those attending graduation; further information will follow shortly.

TEI Staff

Members of staff in TEIs are also welcome to attend the Common Awards graduation ceremonies; the staff attendance registration form will be sent to TEIs in October.

Academic Procession

Members of staff in TEIs who hold an undergraduate degree are eligible to participate in the academic procession for the Common Awards students. If you are interested in this please indicate on the staff attendance registration form in October.

3. Board of Examiners

The first Overarching Board of Examiners meeting for 2021/22 will take place on 1st September 2022, where around 450 students will be considered for an award. Following the meeting we will send passlists to TEIs to confirm; TEIs are reminded to not share the passlists directly with students. Parchments and transcripts for students not eligible for Congregation (Graduation) will be produced within ~8 weeks. Those eligible for Congregation (Graduation) will receive their award documentation ~8 weeks after the ceremony.

The Winter Overarching Board of Examiners is due to be held on 1st December 2022.

TEIs are reminded that Boards of Examiners must ensure that the following is submitted to Durham in line with the deadlines in published guidance and the Common Awards Calendar:   

  • confirmed module marks for completing students registered on Common Awards programmes (see our guidance on submitting module marks) within 48 hours;    
  • Moodle marksheets for students recommended to the Overarching Board of Examiners within 48 hours;   
  • minutes of TEI Boards of Examiners within 2 weeks of the date of the meeting;    
  • outcomes of the scrutiny of SACs applications (see our guidance on SACs on the website for more information);    
  • approved APL credits (if not already submitted);    
  • assessment irregularity reports (if not already submitted).  

Further information on the documents TEIs must submit following their Board of Examiners is available here.  

4. Student Records

TEIs are asked to ensure that students’ Moodle records are accurate and up to date following a decision to withdraw from study, and that all modules and marks (including failed modules) are fully recorded. Please also ensure that the final record is shared with the Common Awards Team when submitting the Change of Registration Form, in order to ensure the Banner record is accurate should the student wish to return to study in the future.

5. Conversion of Marks

Ahead of the Board of Examiners, would like to remind TEIs of the principles surrounding the conversion of marks. 

Some assignments, like language tests, might produce quantitative scores. Those scores are not the marks for that assignment. In principle, they will always need to go through some process of conversion – where conversion involves making qualitative judgments about what is meant by different levels of achievement in a quantitatively scored test, and then translating those qualitative judgments into numerical marks in the normal way.  

Further information on Converting Test Scores into Marks is available on our website. 

6. New Student Programme Registration

TEIs are asked to submit New Student Programme Registration data by the 3rd October 2022.

Detailed guidance on this process is available on the Common Awards website here. 

7. TEI Forum

The next TEI Forum meeting is scheduled for October 4th from 12pm-4pm and will be held in-person at St Aidan’s College, Durham. Please contact Lucy Dallas (Chair) directly with any agenda items.

Forum members will be sent a registration form shortly.

Each TEI Principal (or equivalent) is permitted to nominate up to four members of core staff to serve as members of the TEI Forum. Please contact us if you would like to update the members or staff who are currently serving on the TEI Forum. For more information please see our website.

8. Staff Development: Core Skills

This programme provides participants with the opportunity to work through interactive online content in their own time, to discuss their learning with colleagues across the UK and with facilitators from Durham University’s Centre for Academic Development.

Successful completion of the Account of Professional Practice confers Associate Fellowship of the Higher Education Academy (now known as AdvanceHE) and the post-nominal letters AFHEA.

More information about the programme is available on our website.

Registration for the programme is now open.

Registration to attend the introductory session on 2nd December closes on Friday 25 November at 12 noon. Final registration for the programme closes on 14th January 2023.

9. Staffing Update

We are very pleased to announce that we have two new members of staff joining us this term:

  • Keli Smith joined us on 22nd August as Common Awards Administrator. Keli previously worked as an administrator at a TEI (Cranmer Hall) for 6 years and we are delighted to have her in the team
  • Dr Selina Stone will join us on 5th September as our Postdoctoral Research Associate in Theological Education, continuing the work on Equality, Diversity and Inclusion begun by Dr. Eve Parker.

10. Further Information

The full 2022/2023 academic calendar is available here.

With thanks,

The Common Awards Team